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Preparing Your Lecture Presentation
Presentation Time: Presentation time is critical;
each paper is allocated 15 minutes for lecture sessions,
including time for questions, session chair introductions,
and any set up that is not completed in advance. We recommend
that presentation of your slides should take about 12 minutes,
leaving 3 minutes for introduction by the session chair and
questions from the audience. Be prepared to begin your presentation
as soon as the prior presenter has finished; it is important to keep
on schedule.
Preparation of slides: To achieve appropriate timing,
organize your slides around the points you intend to make,
using no more than one slide per minute. A reasonable strategy
is to allocate about 2 minutes per slide when there are equations
or important key points to make, and one minute per slide when the
content is less complex. Slides attract and hold attention, and
reinforce what you say - provided you keep them simple and easy to
read. Plan on covering at most 6 points per slide, covered by 6 to
12 spoken sentences and no more than about two spoken minutes.
Organization of Ideas: Make sure each of your key points
is easy to explain with aid of the material on your slides.
Do not read directly from the slide during your presentation.
You shouldn't need to prepare a written speech, although it is
often a good idea to prepare the opening and closing sentences
in advance. It is very important that you rehearse your presentation
in front of an audience before you give your presentation at SSIAI.
Surrogate presenters must be sufficiently familiar with the material
being presented to answer detailed questions from the audience. In addition,
the surrogate presenter must contact the Session Chair in advance of the
presenter's session.
Font size:
Keep in mind that the lecture presentations may occur in a large
meeting room. When preparing your slides, be sure to use font sizes
that are large enough so that the entire audience will be able to see
your presentation. Use at least 36 pt for slide titles, at least 24 pt
for major bullets, at least 20 pt for sub-bullets, and at least 18 pt
for the smallest text (e.g., captions and table entries). All text should
be at least 18 pt. Use a sans-serif font to make the slides easier to read
from a distance - for example, Arial, Calibri, Helvetica, or Computer Modern cmss.
Meet with chair:
You should meet with your session chair inside the lecture room during
the break immediately prior to your session. If the room is not being used,
this will give you a chance to test any presentation equipment you will be using.
Copying your files to the computer before the session will also save you some
time during your presentation.
Equipment provided:
The lecture room will be equipped with a computer, a data projector, and a microphone.
The computer will have a recent version of the Windows operating system installed and
a USB port, as well as PowerPoint, Acrobat Reader, and Windows Media Player software.
There will be no CD-ROM drive and no other equipment or software available. Embed all
your fonts into your presentation if you are using any special font or plug-in such as
MathType. Otherwise, your fonts may not be available. If you are a Mac or Linux user,
make sure your presentation works properly on a Windows platform.
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